Physical arrangements of the room, equipment, and seating must be planned two weeks prior to the event and provided to the Facility Manager. The room and its contents must be used with care and left in an orderly condition.
At all times, the meeting rooms shall be used in a manner consistent with the rights of others. Groups whose meetings unreasonably disturb and interfere with the use of the Parish by other Parishioners, or guests who cause damage to Parish property may be asked to end their meeting ahead of schedule and/or leave the premises immediately.
Snacks and beverages may be taken into meeting rooms, but must be removed and cleaned up prior to leaving the area. Colored punch cannot be used in carpeted facilities. No glass containers, beer, or pop bottles are permitted on the Parish grounds.
No group may reassign its use of a meeting room to another party.
Activities will be confined to the room reserved.
Meeting space will normally be available 30 minutes before the scheduled meeting.
For weddings, the Church Sanctuary will generally be available 2 hours prior to the ceremony.
Other facilities may be available four hours prior to receptions and other social events. The facility user should check with the Facility Manager one week prior to the event to determine if early access is available.
Special arrangements for delivery and pick up must be made for ANY items (chairs, dance floors, plants, decorations, etc.) rented for the event. Any/all rentals if not picked up immediately following the event, must be picked up at the start of the next day. No exceptions.
St. John's is not responsible for any items lost or damaged during an event.
KEYS WILL NOT BE AVAILABLE FROM THE RECTORY UNDER ANY CIRCUMSTANCES.
The Parish has the following items available for various rooms:
LCD Projector with remote access
Computer or HDMI cords available to connect personal laptops to projector - preference is for group to use their own computer
Bands and DJs:
If a band or DJ is scheduled for the event, they must provide their own sound equipment and will not be allowed to connect to the Parish sound system.
Should a dance floor be needed, it must be rented from a rental vendor.
Groups wishing to cancel their reservation must notify the Facility Manager one week prior to the scheduled event.
A reasonable ratio of adults to minors (as determined by Safe Environment requirements) must be present in the room at all times if the meeting or program involves minors.
No children under the age of 16 may be left anywhere on Parish property without being attended by an adult.
No stapling, tacking, or taping of linens, banners, flipcharts, decorations, etc. to the walls, doors, ceiling, or floor of any room is allowed.
Helium balloons are not allowed.
Smoking and use of illegal controlled substances are not permitted in any of our facilities. Users or organizations that ignore the non-smoking request will not be allowed continued use of the facility.
Alcohol usage must be communicated at the time a reservation is made and must follow the guidelines established by the Parish.
Alcohol (other than sacrificial wine) is NEVER permitted in the Church Sanctuary.
No one under the age of 21 is permitted to drink alcoholic beverages or beer on the premises. Rules for use of alcoholic beverages on Parish property can be found in the "Documents Box".
Events held with music must cease at 11:00 p.m. and cannot be heard 50 feet away (this is a violation of City Code).
All activities must end by midnight, unless special permission is obtained from the Parish Resource Leaders at the time of application review.
If a caterer is hired for the event, they will be responsible for the clean-up. It the caterer fails to comply with this provision, they will be refused future catering opportunities at this facility.