Ministry Resources

Ministry Formation Resources

Effective ministry requires INDIVIDUAL AND PERSONAL MOTIVATION AND COMMITMENT  to align with your state in life and life circumstances, as well as with your God-given gifts and talents and your motivation for responding to God in your unique way.

pdf Click here for the Personal Self-assessment worksheet (748 KB) .

pdf Click here to print additional Personal Commitment cards. (667 KB)

pdf Click here to view the Foundation slides. (1.64 MB)


Effective ministry also requires CLEAR DEFINITION OF MINISTRY--those we serve, what we intend to do, who will help, and what resources are available to us.

pdf Click here to see the Leadership worksheet. (726 KB)

pdf Click here to see the Ministry Definition slides (2.01 MB) .


To ensure our ministries thrive and grow it is essential to INVITE, WELCOME, AND ENGAGE MEMBERS who have the spark, interest, and availability to contribute in the most effective ways.

pdf Click here to see the Invitation slides (849 KB) .


Once parishioners try out ministry and start to sense their fit, it is important that we genuinely extend ourselves to help new members stay on so they can continue to use their skills and be fed by the ministry. Likewise, it is important for us to care for our members and leaders so that ministry remains a safe place to nourish our spiritual fitness

pdf Click here to see the Retain slides. (1.11 MB)

pdf Click here to download additional Thanks you cards. (601 KB)
or see your Pillar Board Representative for additional printed cards and envelopes.


For those interested in stepping up into a leadership role, we suggest planning for success by having potential new leaders walk side-by-side with existing leaders to learn from an experienced leader. Then when it is time for the new leader to take over, he/she can invite the previous leader or another to mentor, as needed. This allows for the new leader to exercise his/her individuality without missing critical steps that might derail the ministry.

pdf Click here to see the Mentor slides. (1.16 MB)


To assist us in conducting effective ministry we provide BEST PRACTICES, TOOLS, AND RESOURCES based on prior successes to help guide our ministries. 

Click each of the links below to download and save or to print resources. Check back to see new resource and please help us build new tools need for effective ministry by adding the ones that help your ministry.--Thank you.

Conducting a Ministry Meeting 

The following documents are examples that you may use or create your own. Note that some of the formats may be difficult to work in. If you simplify the format, before we have time to, please upload your simplified version for us all to use.--Thank you!

pdf Ministry Members Contact Information (169 KB)

pdf Pillar Board Contact Information (170 KB)


pdf Ministry Meeting Agenda (25 KB)

pdf Pillar Board Meeting Agenda (66 KB)


Collecting pdf Ministry Meeting Minutes (285 KB)  and Assigned Tasks

Collecting Pillar Board Meeting Minutes and Assigned Tasks


Planning an Event

The room request form contains several of the areas listed below. This will help you plan and communicate your event details.

pdf Click here for the Room Request Form (107 KB)

  • Budgeting
  • Secure the Venue
  • Lining up a Speaker or Entertainment
  • Audio/Visual Equipment Needs
  • Check for Scheduling Conflicts
  • Providing Food
  • Decorations
  • Invitations
  • Nursery

pdf Click here for the Nursery Reservation form. (102 KB)


Financial Resources --Check back here for tips or information related to the following:

Reimbursement for Expenses

Collecting Admission Funds

Accepting Donations

Paying the Speaker or the Entertainment

 Click to see the following Forms:

pdf Cash Handling (169 KB)

spreadsheet Cash Handling Church (12 KB)

spreadsheet Cash Collection for SEAS (12 KB)

pdf Reimbursement for Expenses (143 KB)

Communications Plan

Effective communications takes into account the audience for the message, the media used, the clear message you want to convey, the timing, and the requirements for publishing it to each media.

document Click here for the Advertising Request form. (17 KB)